RATIONS OFFICER

RATIONS OFFICER

The position is located within the United Nations Support Office in Haiti (UNSOH). Pursuant to Security Council resolution 2793 (2025), UNSOH has been mandated to provide support; primarily to the Gang Suppression Force (GSF), the United Nations Integrated Office in Haiti (BINUH), the Haitian National Police (HNP), and the Haitian Armed Forces in the context of any joint operations with the GSF. Additionally, UNSOH is tasked with delivering technical assistance to the Organization of American States (OAS). This position is located in Port-au-Prince. The incumbent reports directly to the Chief Rations Unit.

Within delegated authority, the incumbent at this level will be responsible for the following duties: •Assists the section in the management of the effective supply of rations and other food-related services to the Mission under supply contracts which include, but are not limited to: canned, dry, fresh and frozen rations, bottled water, prepared food, combat ration packs (CRP), cafeteria services, catering and warehousing services; •Maintains accurate allocation and control of all equipment and stores received (CRPs and Bottled Water), stored and distributed by the mission. •Ensures that rations requisitions and Food Orders are properly prepared and reviewed such that they are issued and replenished in a timely and coordinated manner to ensure reliable flow of rations for the mission. •Monitors and analyzes rations contract performance to ensure compliance with contract terms, schedules and cost objectives; •Designs, develops and updates relevant software for tracking, reconciliation, and costing purposes. •Manages field supply delivery operations. •Verify invoice, generate Good Receipt Report (GRR) and create Service Entry Sheet in Umoja. •Initiates actions leading to procurement, maintenance and disposal of items. •Establishes and/or reviews mission requirements and initiates actions to fulfill and control these requirements. •Ensures that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained. •Analyzes problems, audit and performance reports on mission activities and provides remedial action programmes where required. • Ensure food rations supplied by the contractor meets UN Food rations Standard (UNSTD) and Food Safety Management Manual. • Prepare the Quality Assurance Surveillance Plan and monitor Quality Control and Quality Assurance of all rations issued to the contingents • Verify all shipping documents submitted by the contractor in advance to confirm that all food imported for mission are compliant to contract in conformity to UNSTD. • Conduct warehouse audit, identify nonconformity, prepare report and follow up for corrective action. •Reviews, prepares, defends supply related Headquarters Committee on Contracts (HCC) cases and initiates action to fulfill and control these requirements. •Support and implement as required, the establishment of Electronic Rations Management System for the Missions; Provide guidance to or supervise new/junior staff. •Performs other duties as required.

Professionalism: Knowledge of supply operations, practices and contract management. Ability to specify business rules in the specific supply area. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Planning & Organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently. Client Orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

• High school diploma is required.

Technical certificate in food technology is required Certification in inventory management and supply management is desirable Certification in food safety management: HACCP or ISO- 22000 or any other certification on food safety or quality management is required Training in an electronic rations management system is required

A minimum of ten years of progressively responsible experience covering at least two (2) areas in (a) food rations operations, (b) rations quality management, (c) rations supply chain management, (d) rations budget and invoice management (e) catering services including at east two years of supervisory experience is required. The minimum years of relevant experience is reduced to five years for candidates who possess a first level university degree. Experience in preparing analytical reports, consumption forecasts, performance indicators, and management briefings related to rations operations is required. Experience in managing or monitoring commercial food supply contracts and vendor performance, including quality assurance, service level compliance, inspection, and verification of contractual obligations, is required. Experience supporting the establishment, expansion, or surge operations of a new peacekeeping, political, humanitarian, or emergency mission is required. Experience conducting food quality inspections, hygiene assessments, Hazard Analysis and Critical Control Point (HACCP) principles, or food safety compliance monitoring is desirable.

English and French are the working languages of the United Nations Secretariat. For this job opening, English is required. French is desirable. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult

https://languages.un.org

for details).

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Required Languages

Language

Reading

Writing

Listening

Speaking

English

UN Level III

UN Level III

UN Level III

UN Level III

Desirable Languages

Language

Reading

Writing

Listening

Speaking

French

UN Level I

UN Level I

UN Level I

UN Level I

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

This is a position-specific Job Opening, for which the full recruitment and selection process will be undertaken in accordance with the applicable United Nations staff selection procedures. The process will include the review and screening of applications against the established eligibility and evaluation criteria, assessment of qualified candidates, and selection based on the requirements of the position. Any appointment or assignment resulting from this recruitment process, including any subsequent extension or renewal, will be subject to the continued availability of the position and the necessary funding, as well as the relevant budgetary approvals and/or extension of the Mission's mandate, as applicable. Qualified women that meet the requirements of this job opening are particularly encouraged to apply and will be given full consideration in accordance with the United Nations efforts to increase women participation in its workforce. The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. Please note that pursuant to the Staff selection system policy (ST/AI/2025/2): (1) Applicants for positions in the Field Service category cannot be of the nationality of the country where the position is located, and (2) Applicants for positions in the Professional and higher categories in a mission, field operation, or resident coordinator’s office cannot be of the nationality of the country where the position is located. For currently serving staff of a United Nations Common System organization, only the UN-recognized nationality will be considered for the purposes of these restrictions.

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. All external candidates recruited in accordance with section ‎2.2 (a) of ST/AI/2025/3 for a fixed term appointment without limitation and all external candidates recruited in accordance with section 2.2. (c) of ST/AI/2025/3 for a fixed term appointment limited to the entity are subject to an initial probationary period of one year under a fixed-term appointment. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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RATIONS OFFICER