Administrative Assistant, G5, SSA

Competencies (Describe the core, management or leadership competencies required - See WHO competency model – list in order of priority, commencing with the most important ones – identify a minimum of three and a maximum of five competencies):

1. Communicating in a credible and effective way
2. Respecting and promoting individual and cultural differences
3. Efficient use of resources
4. Fostering integration and teamwork

Functional Skills and Knowledge (Describe skills and knowledge specific to the post):

• Strong organizational and administrative skills with attention to detail.
• Ability to manage multiple tasks and prioritize effectively under pressure.
• Good communication and interpersonal skills with the ability to interact with diverse stakeholders.
• Knowledge of administrative procedures, procurement processes, and travel management systems.
• Ability to work independently while maintaining compliance with organizational policies.

Education (Qualifications):

Essential:

• Completion of secondary school education or equivalent.

Desirable:

• First Degree in Finance, Management, Business Administration, or related field from an accredited/recognized institute. Training in secretarial tasks and/or in an administrative field is desirable.

Experience:

Essential:

• At least three (3) years of relevant administrative experience.
• Experience supporting operations, logistics, or programme implementation.
• Experience in coordinating meetings, travel, and procurement processes.
• Strong organizational and time management skills.
• Capacity to work effectively under pressure and meet deadlines.

Desirable:

• Prior experience working with the United Nations, the Pandemic Fund, World Bank, or similar mechanisms is an asset.

Languages:

• Excellent knowledge of French
• Working knowledge of English or Portuguese would be an asset.

Other Skills (e.g. IT):

• Proficiency in Microsoft Office applications, particularly PowerPoint and Excel.
• Good general knowledge of Enterprise Resource Planning (ERP) systems.